IAEE Specialty Webinar Series for Meeting Managers - RFP’s and Site Selection Essentials: Insights from a Panel of Industry Experts

Recorded On: 08/18/2022

Hear unique insights from this MCI USA expert panel as they discuss the essentials of RFPs and Site Selection in today’s meetings and events. Using best practices and case studies you’ll gain need to know information and learn how to strengthen and add value to your meetings and events.

Learning Objectives:

  • RFPs – Learn how to create an effective RFP.
  • Sourcing – Learn how single-property events are sourced, contracted, and available resources.
  • Planning for Future Events – Learn about some long-term strategies you can use.
  • Climate – A Look Ahead – A discussion of the current and future climate of hotel operations, negotiations, contracting, and relationships.

Presented by the Contracting and Sourcing Team at MCI USA – Jason Ware, VP Housing Operations & Contracting, Jennifer Gustafson, Sr. Contracting Executive, Erica White, Sourcing Executive, and Terrence Leap, Sourcing Manager

This webinar is Part 6 of a series of 6 specialty webinars relevant to event professionals or show organizers who want to learn more on the essentials of meeting management.

This course is offered as an individual webinar (Members $25 | Non-Members $49) or you can purchase the full series of six webinars at a discounted rate (Members $99 | Non-Members $149).

To register for individual courses only, go to the specific webinar listing. To register for the full series of webinars, you will go to the Webinar Series listing. Can’t make the date? You can still register and get access to the recordings!

This session/course/webinar is eligible for 1 clock hour towards CEM re-certification. 





Jason Ware

Vice President, Housing & Registration Operations


Jason A. Ware is the Vice President of Convention Housing Operations and Contracting for MCI USA in Plano, Texas. MCI USA specializes in convention housing and registration, meeting management, incentive programs, business travel management and site selection. In his new role he is responsible for overall housing account management and domestic hotel contracting. In addition to leading and mentoring an established team, he will also ensure the organization is well positioned in a rapidly evolving and competitive industry.


With more than twenty years of experience in the meetings and events industry, Jason was previously the Director of Meetings and Exhibits for the Cardiovascular Research Foundation in New York City and the Director of Meetings for the American Heart Association in Dallas.


He has received the “Meeting Professional of the Year” award by both the Dallas Fort Worth Chapter as well as the North Florida Chapter of Meeting Professionals International. Just recently he was recognized as of one the “Top Meeting Professionals to Watch” by Convention South Magazine.

Additionally, he’s an active member of the Professional Convention Management Association and serves in various volunteer leadership roles with non-profit associations and civic organizations.


Jennifer Gustafson

Senior Contracting Executive


Terrence Leap

Manager, Sourcing and Contracting


Erica White, CMM, CMP, CRME

Contracting Executive




IAEE Specialty Webinar - 08.18.22
Recorded 08/18/2022
Recorded 08/18/2022 RFPs and Site Selection Essentials